If, for instance, an invoice arrives in German, solutions created by global capture services can recognize that it’s an invoice, convert it to a digital record and automatically populate it into ERP system in any language
A short entry for this week: As a continuation of the “going digital” discussion – it is advantageous to work toward a scenario in which not only internal business processes are converted to digital record-keeping environments whenever possible, but in which information received by the organization from third parties (service providers, partners, customers) - is received digitally as well
I mentioned, for example, UETA and the E-Signature Act in the US that I believe establish the equivalency of trustworthy hard-copy and digital records, unless there is a required exception
There are many questions in addition to these when moving from a hard-copy to a digital records system, but I’ll focus on this one for this first blog post
A pre-approval process for the deletion of electronic records was more likely to be applied to digital records stored on-site (73% in the 2nd survey), especially for high-volume repositories, than for digital records stored off-site or in the cloud (61% in the 2nd survey)
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With these rapid changes, the ongoing question is, how will this shift towards more digital records affect the field of Records Management?
I think this is an important question, and part of the increasingly business relevant "social productivity solution" discussion within ECM, SharePoint, and digital records management, in general
There are a number of obstacles/challenges to disposition both for physical and electronic/digital records. Many of the challenges stem from how records are archived or indexed
Regular reviews to check the integrity of your physical archives can ensure that when they get scanned into a digital record, the inconsistencies in the physical environment do not get inherited into the ERM
Dan: In our world, the digital record is usually tied to the digital content